Calendar sharing in Outlook 2016

Adding a shared calendar

  1. Click 'Open Calendar' in the 'Manage Calendars' ribbon and select 'Open Shared Calendar'.

  1. Type in the name of calendar you would like to view. 
  2. Clicking 'Name...' will open the address book and allow you to browse for certain people.
  1. Once you've selected a calendar, click 'OK' and the calendar will be added to your view. 
  1. By default, only free/ busy times are viewable. Specific details (location, subject, etc.) will be hidden.


Sharing your calendar

View your calendar permissions by going to the 'Share' section and clicking 'Calendar Permissions' at the top.

  1. Click 'Add' to add someone to the permissions list using the Global Address List. 

  1. Once added, select their name and choose permissions using the 'Permissions' section. 
  1. Click 'Apply' and 'OK' to set these changes. 


Need help?

Contact the IST Service Desk at or 519-888-4567 ext. 44357.

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