Waterloo Photos User Guide

A general user guide for Waterloo Photos, including steps for uploading, editing, removing, sharing and browsing assets.

Table of contents 

What is Waterloo Photos?

Benefits of Waterloo Photos

Log in to Waterloo Photos

Managing your profile

Exploring the Home page

Searching for Digital Assets

Search Results

Saved Searches

 

 

Browsing

Downloading Assets

Lightboxes

Uploading Assets

Updating Assets Already in the System

Waterloo Content Management System (WCMS) integration

Resources for org unit admins

Frequently Asked Questions

What is Waterloo Photos?

Waterloo Photos is a browser based Digital Asset Management (DAM) system that has been configured to support the needs of the University of Waterloo with respect to storing, sorting and sharing digital assets, specifically image files. The vendor is Asset Bank, a company located in the United Kingdom.

Benefits of Waterloo Photos

A Digital Media Asset Management (DMAM) system will allow members of the University to easily share digital assets with both internal and external campus partners; reduce inefficiencies around manual storage and retrieval of assets; and devise a collaborative, cross-campus system for content sharing and promotion.

Log in to Waterloo Photos

  1. Navigate to https://uwaterloo.ca/photos.
  2. Log in with your WatIAM credentials.

The assets available to each user will depend on the permissions set for that user, or the organizational unit(s) they are a member of.

The site may eventually be available to the general public. Assets tagged as ‘Universal’ will be viewable and downloadable by any site visitor. Asset management, including options for sharing non-universal assets, is explained later in this document.

Back to top

Managing your profile

Once logged in, a drop down menu will appear (under the user name) in the top right corner of the screen. Options under this menu include managing your profile and logging out of the system.

profile menu options Your Profile, Log out

Your profile

There are two options you may wish to configure in this area:

  1. System alerts: Check this box to receive alert emails generated by the system (e.g. asset approval notifications).
  2. New content alerts: Check this box if you want to receive an email when new content has been uploaded to the system. Note: content alert email frequency is managed by the admin users (e.g. daily, weekly).

Log out

Log out of the system by clicking the 'Log out' link. You will also be logged out of the system if you close your browser, navigate away from the Waterloo Photos site, or after a period of inactivity.

Exploring the home page

Waterloo Photos home page screen shot

Authenticated users

The home page is the starting point for users of Waterloo Photos. Those with access to the system will log in to their account from this screen. Once logged in, asset access and system functionality are dependent on the permissions configured for the organizational unit (org unit) the user is a member of. These settings, including home page (featured) image and copy, can be unique to each org unit and are determined by the org unit admin.

Featured image

The ‘featured image’ is the large banner image shown at the top of the home page. Any image in the system can be marked as a featured image and displayed here. If there is more than one featured image, the image displayed will refresh when the home screen is refreshed.

Quick search

A ‘Quick search’ of the assets can be performed using the search bar in the middle of the home page. Enter one or more words into the search field and click the magnifying glass icon, or press Enter on a keyboard.

Asset search bar

Waterloo Photos will search for matches in the metadata of the assets (i.e. the attribute values such as title or description). Users may use the Advanced Search feature for a more specific search (explained later in this document).

Browse

Users can browse assets by clicking on one of the top-level categories on the home page. Subcategories may also be available. Additional information about browsing is available later in this document.

Recently added

The ‘recently added’ panel shows a number of items that have recently been added to Waterloo Photos, and which the current user has permission to see. Clicking the 'View all' link will take the user to a search results page displaying the most recently added assets. 

Screen shot of recently added section

News

News items can be found at the bottom of the home page. News items are published by the Waterloo Photos admins and may pertain to all users (e.g. system maintenance), or may be restricted by access level (and sub-levels).

news-box 

Back to top

Searching for digital assets

Waterloo Photos is equipped with a fast and powerful search, which enables you to quickly find the asset you need. There are three basic ways to search for assets:

  • Use the search bar in middle/main body area of home page;
  • Use the search bar in top right corner of the page you are on; or
  • Search via Browse (through Categories, subcategories).

To complete a more advanced search, select the Advanced Search menu item:

  • Search form (granulated search options): default view on Advanced Search landing page
  • Search builder (similar to a Boolean search): click Use the search builder link in top right corner of Advanced Search landing page

Tips for restricted searches

  • To search for assets that are missing metadata in a particular attribute, you can use the string, 'isempty'.
  • Search for assets from specific categories by selecting the desired categories from the category picker on the advanced search page. To search the entire system, do not select a category.

Notes about searching

  • Adding a parent category to the search criteria will search for assets that are in that parent or any of its subcategories.
  • Users can opt to search by subcategory, and not the parent or other subcategories, by selecting that specific subcategory.
  • Users might not be able to see an image depending on their permissions and the status of the asset.

Search results

The results page will show the assets that matched the search criteria submitted in your search.

search results example

Notes about search results

  • Click the gear icon in the top-right corner above the returned assets for additional options.
  • Users have the option of viewing 60, 120 or 240 items on a page. You can change how many assets are displayed on each page using the 'Items per page' dropdown in the top-right.
  • To see the next page of results click 'Next' in the page navigation area at the bottom of the page.
  • Sort the search results by relevance, popularity or specific attribute value using the 'Sort by' drop downs above the assets.
  • Users will see summary information for each asset returned, for example the ID, title, short description and a thumbnail. Full details of an asset can be viewed by clicking on its thumbnail or on 'View details' link.

Back to top

Asset selection

Users may select assets individually with the checkbox above each item.

When checking the box immediately under the Advanced Search results all assets on that page will be selected. If the box has been selected a drop down menu will present the user with the option to select all assets on the current page or all assets returned in the search results. select all example

If one or more assets have been selected, there are several actions available including Download, Share, Update, Delete, and More.

Download

  • If users have the necessary permissions, assets can be downloaded directly from the search results page, rather than adding them to a lightbox first.  

Share

  • If users have the necessary permissions, assets can be shared via email with people outside of Waterloo Photos.

Update

  • Bulk Update - Start a new bulk update with the selected assets (i.e. update assets all at once). 
  • Batch Update - Start a new batch update with the selected assets (i.e. update assets one at a time).
  • Find & replace - Run a find and replace on text attributes.

Delete

  • Selecting this option will permanently delete the asset from the system

Asset deletion message

More

  • Add to lightbox - Add the selected assets to the currently active lightbox. Selected items are appended to the lightbox (i.e. current lightbox contents are not removed). Any items in your selection that are already in the lightbox will not be added again.
  • Remove from lightbox - Remove the currently selected assets from the active lightbox. Any selected assets that aren't currently in the lightbox will be ignored.

Back to top

Saved searches

Searches may be saved so that users can quickly and easily run the same search again. To save a search, simply click the 'Save this search' link from the search results page:

Save this search link text

Users will be required to configure some details of the saved search. If the user chooses to show a link to their saved search on their home page, it will only be visible to them. To manage saved searches, return to the ‘Saved Searches’ tab under the Advanced Search menu item.

Save search page details

Browsing

Users can browse the category hierarchy by clicking ‘Browse' in the menu, or by clicking on one of the top-level categories on the home page. The Browse Categories page shows all the assets in the selected category, and a list of any subcategories. Users have the option of viewing 60, 120 or 240 items on a page. Users can view the next page of assets in the category by clicking 'Next' in the page navigation area at the bottom of the page.

  • Summary information for each asset will be viewable, including the asset ID, title, short description and a thumbnail.

  • Asset details can be viewed by clicking on the thumbnail or the 'View details' link. Admin users will see all attributes. Other users may see only a subset of the attributes, depending on how admin users have configured the attribute visibility settings for the group(s) the user is in.

  • If desired, assets can be added to a lightbox by clicking the 'add to my lightbox' link shown next to the asset. If the asset is already in one of the users lightboxes, they will see the message 'remove from my lightbox'.

  • If users have the necessary permissions, assets can be downloaded directly from the browse page rather than adding them to a lightbox first. Links are also provided to select all the assets on the page or all the assets in the category. browsing screen shot

By category

Assets can be browsed by category, and further by subcategory. The number of assets under each category or subcategory are indicated in brackets beside the label. Categories (and subcategories) are the same across organizational units. Requests for modifications or additions can be submitted to, rt-ist-waterloo-photos@rt.uwaterloo.ca.

By access level

Users may be able to view assets belonging to an org unit other than their own (as long as the permissions for the other org group have been configured in such a way) using the Browse Access Levels tab.

By popularity

Users can also browse assets by most/least viewed and most/least downloaded. This is a useful way of gauging the popularity of assets regardless of which category they are in.

Back to top

Downloading assets

If users have permissions to download an asset, a download button will be visible when viewing the asset detail page. If users don't have permissions to download the asset, they may have the option of adding the item to a lightbox where permission to download can be requested. It is possible to download assets in bulk (assuming you have permission) by adding them to your lightbox and downloading from there.

Depending on the users’ permissions, they will be shown either Quick Download options, Advanced Download options, or both.

Quick download

  1. Specify the desired use of the image.

Quick download options

  1. The use must read and accept the Terms and Conditions.
  2. The file may be sent via email (optional)*.
  3. Click ‘Download Original’ to save the image to a local folder.

Advanced download

Advanced download optionsThe advanced download tab allows the user to edit the image before downloading.

  1. Specify the desired use of the image.
  2. The use must read and accept the Terms and Conditions.
  3. The file may be sent via email (optional)*.
  4. Specify the file format.
  5. Define the crop area (optional).
    • Resize fields will update accordingly.
  6. Resize image width/height (optional).
  7. Specify Advanced Options (optional).
    • Density (DPI)
    • JPEG quality
    • Rotate
    • Strip embedded metadata
  8. The edited image can be previewed at any point.
  9. Click Download Now when editing is complete.

*If ‘Send this file in an email’ is checked, the user will specify the email details (e.g. address, message) after clicking the ‘Email Original’ button. If the attachment is too large, the user may only see the option to send a download link.

Note: Admin users can determine whether or not org unit group members see the Advanced Download option via Admin menu item > Groups.

Back to top

Lightboxes

Lightboxes are used to collect and collate assets. To add images to a lightbox, either browse or search an image, then click “add to my lightbox”.

  1. Multiple assets can be added to or removed from a lightbox at one time.
  2. A summary of the user’s lightbox(es) is displayed in the bottom left-hand side of each page under the heading 'My Lightbox'.
  3. If multiple lightboxes have been created, the current lightbox can be set via the ‘My Lightbox' box dropdown in the left-hand navigation:

Lightbox view options

  1. Users may create, manage, and share their lightboxes under the ‘Manage Lightboxes’ tab via the ‘Lightbox’ menu item.

lightbox screen shot

Organization of a lightbox

The assets in a lightbox are grouped by the permissions that the user has for those assets.

Ready to download

Assets that the user has permission to download are shown at the top of the lightbox. This includes assets the user has always had permissions to download, and assets for which requested access has been granted.

Approval required

These assets must be approved by an admin user before they can be downloaded. Click 'Request approval' to begin this process.

Approval rejected

These are assets for which approval to download was requested, but the request was not approved. If the admin user has entered a comment against an asset, for example to explain why approval was not granted, it can be viewed by clicking the 'Approval details' link. The user can resubmit their approval request by clicking ‘Resubmit'.

Sharing lightboxes

A lightbox can be shared with desired users by clicking the ‘share' link next to the appropriate lightbox under the Manage Lightboxes tab.

Manage Lightboxes options

The lightbox owner will then add users to a list of those able to access the lightbox and configure their ‘edit’ permissions accordingly. Once a lightbox is shared with a user they will be able to see it in their lightbox list on the Manage Lightboxes page. They can rename the shared lightbox by giving it an 'alias' and can remove the lightbox from their list when they no longer need to access it.

Once selected, a shared lightbox works like a regular one, except that the user will only be able to add assets if they've been given edit permission on the lightbox, and will only be able to remove assets that they have added. Users are only able to see/download assets where they have permission to do so, even if the lightbox is shared.

Publishing lightboxes

Publishing a lightbox allows a user to share a version of the lightbox with other people. When publishing a lightbox, the files that are generated and available to download are subject to what the admin user has defined, and the user’s permission level.

Once the assets are downloaded or published they are outside the control of Waterloo Photos’ permissions model, and it is up to the downloading/publishing user to make sure the terms and conditions of use for those assets are followed. 

Users will see a 'publish' link on the lightbox page and for each individual lightbox on the Manage Lightboxes page. The multiple lightbox page will also indicate whether the lightbox is currently published or not.

  1. Click one of the 'publish' links for the lightbox that will be shared.
  2. Set the expiry date for the published lightbox i.e. the date the lightbox will be removed and no longer available to anyone it was shared with
  3. Leaving the expiry date blank creates a published lightbox that is only removed by manually clicking the unpublish link.
  4. If the lightbox is published, a link that can be copied and shared with other people will be available. The link can also be shared via email.
  5. The lightbox owner will also be able to view and manage the published lightbox from this area. 

Lightbox actions

Assets in a Lightbox that a user has permission to download are selectable by clicking the 'Select Item' checkbox at the top of each asset. Once selected, the following actions are available (depending on the user’s permissions) from the ‘More’ drop down menu:

View as contact sheet

Allows assets to be viewed side by side. This is useful for comparing assets and for printing out a contact sheet of assets. A number of layouts are available. Layouts with more than 4 images per page are not suitable for displaying with long lists of attributes (as they would overrun the page when printing). When a page layout with more than 4 images is selected, the user will have the option of showing the ID attributes or not.

Printing a contact sheet

Contact pages can be printed by clicking 'Print' on the top right of the control panel. Depending on the browser, print settings can be changed to fine tune how the images will appear when printed (e.g. reduce margins). For best results, the following settings are recommended:

  • Ensure scaling is set to 100%
  • Do not show headers and footers
  • Check paper size is set to A4 

Note: the printed page will only contain the assets and their attributes.

Remove from lightbox

Used to remove selected items from the lightbox.

Link items

This will make all the selected assets related items, meaning that when viewing the details of any of these assets you will find links to the others as they are now related.

View as slideshow

Adds assets to and begins a slideshow presentation of them. Various options can be configured once the slideshow has begun.

Copy or move items

Used to copy or move assets between a user’s lightboxes.

Download

Clicking the ‘Download all’ button or selecting certain assets and then clicking the ‘Download’ button will create a zip file of those assets. The assets can be reformatted before the download process, but any settings (e.g. resizing an image) will be applied to all assets selected for download.

Transferring ownership of a lightbox

When a user is removed from the Waterloo Photos system, any content they created (e.g. Lightbox) will be deleted. Note, the assets themselves are not removed from the system.

It is possible to take ownership of another user’s lightbox before they lose their permissions on the system. This user should:

  1. Share their Lightbox with another user with adequate permissions (i.e. ability to publish a Lightbox).
  2. The user receiving the Lightbox will need to make a copy of the Lightbox and publish that version (as their own).
    • Navigate to Lightbox > Manage Lightboxes
    • Select [copy] to create a copy of the shared Lightbox
    • Select [publish] to publish the copied Lightbox

Back to top

Uploading assets

Getting assets ready for upload

  1. Please curate your assets prior to uploading any assets to the Waterloo Photos system. Consider the following:
    • Is the image high resolution?
    • Is the photo professional and on brand?
    • Could the image be reused?
    • Is the photo too similar to a photo already uploaded?
    • Is the image in focus?
    • Does the image show the backs of people’s heads?
    • Does the subject have an awkward look?
    • Do you have the metadata for the image?
  2. Asset naming convention should follow format: department abbreviation-description-date-sequential number-file extension
    • For example, MSC-GreenHouse-Entrepreneurs-20131023-001.jpg
    • Ask the photographer to change their camera settings to match the above naming convention

Upload options – Single and bulk

Upload a single asset

  1. Click ‘Upload’ menu item.
  2. Select ‘Upload files with your browser’ and click ‘Start New Upload’.

Start new upload screen

  1. Click ‘Add Files’ and browse for desired asset. Assets can also be dragged and dropped into the outlined area.
  2. When the asset has been added, click the ‘Next’ button to continue.
  3. Enter metadata for the asset. See Attribute Guideline document for clarification.
    • Title
    • Description
    • Caption used/to be used when published
    • Project ID (if applicable)
    • Use case
    • Category and subcategories (if applicable)
    • Name Picker
    • Keywords
    • Location (should be official campus building/location if on campus)
    • Decade
    • Photographer name
    • Photo credit
    • Model release or notice of photography sign
    • Set Access Levels (used to determine which org unit group(s) own and have access to the asset)
      • Associate and organize assets within your org unit (via sub access level):
        1. <Org unit name> open assets – org unit users view and download
          • Assets that anyone within your org unit can see and access should be placed here
        2. <Org unit name> restricted assets – org unit users download w/ approval
          • Assets that anyone within your org unit can see, but must request approval before downloading should be placed here
        3. <Org unit name> restricted assets for Waterloo Photos user view and download w/ approval
          • Assets that users from other org units can view, but must request approval before downloading should be placed here
          • Org unit admins will receive the download request and can approve or reject the request within the system (Approve Items menu item > Download tab)
        • Do not add assets to the root org unit level as they will be visible to all logged-in Waterloo Photos users
      • To share assets openly with all Waterloo Photos users:
        1. View and Download Only
          1. Assets that can be viewed and downloaded without approval by any Waterloo Photos user should be placed here
    • Date created
    • Terms of Use
      • Apply necessary terms of use labels to assets
    • Enter GPS details if desired and not included with image
    • Set Active Status to Active for images to be visible to others
      • Set an Activation date – date image will be available for view
      • Set an Expiry date – date image will no long be available for view
    • Review this asset
      • Select date asset should be reviewed for relevancy and possible deletion
    • Consider adding asset to Waterloo’s archival system
      • Check this box if you would like the asset considered for Waterloo's archival system
      • A process for reviewing and approving marked items has yet to be developed, but this attribute will be used to track requests
    • Set Submit Action
      • Submit to live – asset will be live in the system
      • Submit for approval – asset will need to be reviewed and approved before being published
      • Do not submit yet – provides a ‘draft’ of image that you can go back to

Back to top

Upload assets in bulk

After completing the upload steps below, you must run a batch update on these assets to update the Title and Description fields with metadata unique to each asset. Assets should not have the same title or description. If you find they do, you should consider deleting one of the assets (avoid duplicates or photos that look very similar). 

  1. Click ‘Upload’ menu item.
  2. Select ‘Upload files with your browser’ and click ‘Start New Upload’.
  3. Click ‘Add Files’ and browse for desired asset. Assets can also be dragged and dropped into the outlined area.
  4. When the assets have been added, click the ‘Next’ button to continue.
  5. Enter metadata. Note: completed attributes will be applied to all assets in upload.
    • Title
    • Description
    • Caption used/to be used when published
    • Project ID (if applicable)
    • Use case
    • Category and subcategories (if applicable)
    • Name Picker
    • Keywords
    • Location (should be official campus building/location if on campus)
    • Decade
    • Photographer name
    • Photo credit
    • Model release or notice of photography sign
    • Set Access Levels (used to determine which org unit group(s) own and have access to the asset)
      • Associate and organize assets within your org unit (via access level):
        1. <Org unit name> open assets – org unit users view and download
          • Assets that anyone within your org unit can see and access should be placed here
        2. <Org unit name> restricted assets – org unit users download w/ approval
          • Assets that anyone within your org unit can see, but must request approval before downloading should be placed here
        3. <Org unit name> restricted assets for Waterloo Photos user view and download w/ approval
          • Assets that users from other org units can view, but must request approval before downloading should be placed here
          • Org unit admins will receive the download request and can approve or reject the request within the system (Approve Items menu item > Download tab)
        • Do not add assets to the root org unit level as they will be visible to all logged-in Waterloo Photos users
      • To share assets openly with all Waterloo Photos users:
        1. View and Download Only
          1. Assets that can be viewed and downloaded without approval by any Waterloo Photos user should be placed here
    • Date created
    • Terms of Use
      • Apply necessary terms of use labels to assets
    • Enter GPS details if desired and not included with image
    • Set Active Status to Active for images to be visible to others
      • Set an Activation date – date image will be available for view
      • Set an Expiry date – date image will no long be available for view
    • Review this asset
      • Select date asset should be reviewed for relevancy and possible deletion
    • Consider adding asset to Waterloo’s archival system
      • Check this box if you would like the asset considered for Waterloo's archival system
      • A process for reviewing and approving marked items has yet to be developed, but this attribute will be used to track requests
    • Set Submit Action
      • Submit to live – asset will be live in the system
      • Submit for approval – asset will need to be reviewed and approved before being published
      • Do not submit yet – provides a ‘draft’ of image that you can go back to
    • Link the items together if desired
      • Linking items means that when an item is viewed, all other items from the upload will be shown as related items
    • Click ‘Start Import’.

Back to top

Updating assets already in the system

If a user has permission to update an asset, they will see an 'Update Items' link in the main menu. There are two update options available:

  1. Batch Update - Performing a batch update enables a user to search for assets to create a selection to work on, then step through each asset, one at a time, to update its metadata. So for example, if a user wanted to add descriptions to all assets in a particular category, they would use Batch Update to complete this (as each description will vary from asset to asset).

More information about batch updates.

  1. Bulk Update - In a Bulk Update, a user again starts by searching for assets to create a group of items to act upon. They can then define changes or additions to the metadata, which will be applied to the entire group of assets in one operation. So for example, if a user wanted to move assets from one category to another, they would use Bulk Update to apply the change to all these assets at the same time (as stepping through each one individually and making the change would be inefficient).

More information about bulk updates.

  1. Versioning vs. Replacing

Versioning allows a user to edit an asset, upload a new 'version' (e.g. an updated logo), then save this newest version of the asset. The latest version will be visible, and the older one hidden from view. Doing this is quicker than deleting the asset, then uploading a new one (as you would need to enter in the metadata again). It also allows you to see the history of an asset.

When looking at the current version of an asset, a user can click ‘View all versions’ to review previous versions and the option to ‘Discard this version’. The 'Discard this version' link allows the user to roll back to the previous version. If selected, a warning notice will appear requiring user action. If relationship data has been added since the second to last version, then the notice will give a specific warning that the relationship data will be lost.  If the user confirms the discard, then the asset will be rolled back to the previous version.

Back to top

Waterloo Content Management System (WCMS) integration

Digital assets from Waterloo Photos can now be added to many of the content types within the WCMS. The content types that support the Waterloo Photos integration will display an upload link, as pictured below. 

Add new image window displaying Waterloo Photos hyperlink

How it works

When adding a Listing page image or using the Upload an image tool for the specified content types, content maintainers will now see a Waterloo Photos link.

From the WCMS

  • Select Waterloo Photos from the list of upload options and click Browse button.
  • A new window will open and you will be prompted to log into Waterloo Photos using your WatIAM credentials.

From Waterloo Photos

  • Browse for an asset and click the Select for CMS button to the right of the image you would like to upload. 
  • Select the intended use for the asset from the Download drop down. 
  • Read and then check the Terms and Conditions box.
  • Click Select for CMS button.
  • Click Return to CMS button once upload is complete (This will close the Waterloo Photos window).

Once back in the WCMS

  • Click the Upload button.
  • Add image Alt text.
  • Insert image into the body of the supported content types, if desired. 

The assets users have access to will depend on their permissions for Waterloo Photos and any restrictions asset owners have applied to their own photo(s).

Need more help?

Get help browsing for assets in Waterloo Photos.

Learn more about uploading images in the WCMS.

Important note about image size

If an image selected from Waterloo Photos is too large for the WCMS, an error message indicating so will appear. Please attempt to upload a lower resolution version of the asset. The initial error message will still appear on the WCMS screen, however, the photo URL will have updated. Please click the Upload button to add the lower resolution version of the asset. 

The remote file is too large

Important note about known file upload bug

Remote image files (including those uploaded from Waterloo Photos) may be added to the WCMS file list in duplicate or triplicate, instead of just once. This is a known bug. 

Message regarding image file has been uploaded multiple times

Resources for org unit admins

Additional resources for org unit admins can be accessed via the ‘Training and support resources’ menu item within the system, or from the IST Waterloo Photos service catalogue entry. Admins can also search the Asset Bank resources.

Support, training or technical requests can be submitted to the IST Waterloo Photos Request Tracker (RT) queue: rt-ist-waterloo-photos@rt.uwaterloo.ca.

Frequently asked questions

What is an attribute?

When a user views an asset, they will see attached to it a series of data fields. This is often known as metadata; in Waterloo Photos we call these fields’ attributes.

Attribute fields are varied and serve many purposes. Generally, they describe the asset and can be used to help users search for and locate assets. They also help manage the behaviour of the asset. For example, there are a range of attributes which help admins manage who is able to see the asset and how it is delivered to them.

Requests to edit existing attributes (e.g. name, required field, visibility) or add new attributes to the system can be submitted to rt-ist-waterloo-photos@rt.uwaterloo.ca.

What is a category?

Categories represent a descriptive hierarchy for browsing assets. They allow users to easily navigate the system and locate assets of a specific nature. Categories are not related to permissions. By default, Waterloo Photos will hide any categories from a user if that category is comprised only of assets that they do not have permissions to see, or if there are no assets filed under that category.

Access levels are a separate browsable hierarchy that are related to permissions. Access levels are created by the org unit admin. Permissions on the access levels can be set by the org unit admin on a group by group basis. For example, users who are members of the IST Web Dev group can be given permissions to the assets in the Web Dev access level. However, users who are part of the IST Communications group will not have permissions to the assets in the Web Dev access level.

Back to top

 

Need help?

Contact the IST Service Desk at helpdesk@uwaterloo.ca or 519-888-4567 ext. 44357.

 

Was this helpful?
0 reviews

Details

Article ID: 56611
Created
Wed 6/27/18 8:44 AM
Modified
Tue 9/24/19 11:36 AM