Calendar basics in Outlook Web App

Viewing your calendar

  1. Login to the Outlook Web App ( with your WatIAM userid and password.
  2. Click the blue waffle menu button in the top left corner and select Calendar.View calendar


Browsing through different dates

  1. The first thing you will want to do is pick a view: Day, Work week, Week or Month. Simply select the view from the toolbar.
  2. To move to a specific month and day, you can use the mini monthly calendar.
  3. Alternatively, you can use the arrow buttons on the toolbar to move forward or backward through the current view, by one day, week or month at a time.
  4. To go back to today's date, click the Today button in the toolbar.

Calendar view in Outlook Web App


Setting your work hours

Set the days and hours you typically work in Outlook Web App to make scheduling meetings at appropriate times of day easier. Days and hours outside of your work hours will be grayed (or blued) out in your calendar. The scheduling assistant in Outlook uses working hours to suggest times for meetings, enabling colleagues to schedule meetings during times you are likely available.

  1. Click on the Settings (gear icon) button and select Options.
    menu available under the gear icon
  2. Under Calendar, select Calendar appearance.
  3. Under Show work week as:, check off the days of the week you typically work.
  4. Under Set your working hours:
    1. In the Start time field, enter the time you typically start work each day.
    2. In the End time field, enter the time you typically end work each day.
  5. Click Save.Calendar appearance options with work days and hours set.


Printing your calendar

There may be times when you want to print your calendar. For example, you may want to print your calendar to post on your door or post a meeting room's calendar on the room's door. 

  1. Browse through your calendar to the date range you'd like to print.
  2. Click Print.
    Menu bar with Print highlighted
  3. Select the View you'd like to print.
  4. If you selected Week or Work week, select the Layout you'd like your calendar printed in.
  5. In the Print from: and Print to: fields, enter the time range you'd like to print.
  6. Optionally, select the Print detailed agenda and calendar checkbox.
  7. Click Print.

Printing a calendar options

Your browser's print dialog box will open:

  1. Select the printer.
  2. Set any additional printing settings.
  3. Click Print or OK.

Need help?

Contact the IST Service Desk at or 519-888-4567 ext. 44357.



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Article ID: 65624
Fri 10/19/18 3:31 PM
Tue 9/24/19 11:57 AM